Swim Team is a fun and enjoyable experience where many
valuable lessons can be learned both in and out of the pool. It is critical for
the success of our season that you become just as dedicated as your son or
daughter, stepping up to the block every day as an active member on our Swim
Team. There are many responsibilities that parents must assume for our meets to
run smoothly. Our volunteer coordinator & coaching staff will be asking
each of you for your help more than once throughout the season.
We want each of your children to have an exciting swim
season and to grow as swimmers and teammates.
As a member of the team, your family is required to
volunteer. You will be able to sign-up for volunteer jobs prior to each meet or
event. Each job will be worth 1 “point” and the number of points per family
will be determined and announced once registration is complete. You will also
be required to work one shift during the divisional championship meet (if you
have a swimmer in the meet). All families will be responsible for a deposit of $300.00
either via check or online credit card hold. Checks will be returned voided or
destroyed upon completion of volunteer work at the conclusion of the season.
Volunteer sign up will open at 8:00 pm on the Sunday
before each meet or event. You will be
able to log in to the website and sign up for volunteer jobs at that time. We ask that families sign up for a maximum of
2 jobs per meet or 1 job per event so that everyone has a chance to sign up
during the season.
If you have any questions about volunteer
opportunities, please don't hesitate to contact our volunteer coordinator at
- Log into Swimtopia either on App or Desktop
- Navigate to the Meets tab or view Upcoming Events
- Find the event for which you want to volunteer
- Click the green "JOB SIGNUP" button to register to work a specific meet or event job
- Roll over the "i" next to each job to view a brief description of that job
- A list of all meet jobs available for sign-up will be displayed with shift times, slots filled, and points.
- Make changes by selecting or deselecting the checkbox next to each job
- Click "Save Assignments" to make your selection.
Computer Assistant - Assist computer personnel with
any activities required to run the meet
Lane Runner - Gathers the results papers from the
scribes on deck and carries them to the computer people. Takes new papers back to the scribes on deck.
Ready Bench - Responsible for lining up the swimmers
by event, heat and lane and getting them to the starting blocks in the correct
order and on time. These volunteers are the key to keeping a meet on schedule. This position is not recommended for parents
new to swim team.
Ribbon Writer - Take results print outs and apply to
ribbons for our team. May have to stay after end of meet to finish ribbons.
Scribe - Records the times from swimmers in your
assigned lane as the timers call them out.
Timer - Time swimmers event using provided watch.
Works with two other timers and one scribe in your assigned lane. Times the
swimmer in each heat and reports time to the scribe.
Time Verifier - Work with computer personnel making
sure that swimmer times from the scribe sheets and the printed final score
Check in for volunteers and swimmers 11 & up –
Assist signing in volunteers and 11 & up swimmers
Concessions (home meets only) – Helps selling
food/drinks at the concession stand
Equipment Set Up - Must arrive early (6:15 AM) and
help assemble age level tents and whatever else needs to be done so the meet
can start on time. Some heavy lifting may be required. Home meets will also
have Friday evening set up jobs available.
Equipment Tear Down- Breaks down tents, returns all
equipment to storage room on site or to equipment coordinator’s truck (for away
meets). Some heavy lifting required. TEAR DOWN WILL LAST UNTIL ALL EQUIPMENT IS
LOADED AND AREA CLEANED UP
Parking lot attendant (home meets only) – Must arrive
early (6:00 am) and direct traffic in and out of parking lot in front of the
Tent Parent - Check in swimmers. Stay in team
provided, age-level tent with your group of swimmers. Chaperone general
activities of swimmers (keep them safe). Get them to the ready bench on time
and help ready bench personnel get them organized and on the bench.
Trash Can / Restroom Supply Monitor (home meets only)
- Takes full garbage to appropriate place and replaces with new bags. Monitors
restrooms for supplies and any problems. NEED 1 MALE AND 1 FEMALE PER SHIFT TO
BE ABLE TO TEND TO BOTH RESTROOMS.
Water Runner (home meets only) - Delivers cups of
water/sports drink to timers, scribes, officials and coaches as needed.
Supplies are in the kitchen area of the activity center. MUST BE ABLE TO CARRY
A BIG TRAY OF DRINKS.